Wisdom From Books

Achieve more in less time – learn the 6 P formula!

Posted on: January 31, 2010

Eat That Frog  

I read some where: “People say: Time pass away – Ah! No – Time stays, people pass away!” 

Every one in the world, in East or West, whether he or she is living in a developing country or in developed country, rich or poor, has one thing in common. 

Every one has got twenty-four hours in a day!. 

However, some people achieve more and more in the same 24 hours and some people are unable to achieve much. Why? Is it due to time management or self-management? 

One of my friends asked me to select some book and write ideas on the theme of better time management. So, here are some ideas from the book: “Eat that Frog – 21 Great ways to stop procrastinating and Get more done in less time”; an interesting book by Brian Tracy (www.briantracy.com

Here, the FROG refers to the task which seems most difficult one and we are not willing to do it, though we know that we HAVE to do it. So – EAT THAT FROG i.e. do ‘that’ dreadful task first! 

A great formula from the book is six P formula. What is it? 

Proper Prior Planning Prevents Poor Performance. 

To begin with, a person is required to ‘set the table’ first. How? Very simple acts to read but difficult to do: 

1. Determine the ‘goals’ – What do I want to do? 

2. Write the goals down – Pick a paper and pen and start writing 

3. Dead line please – Some one defined a goal as “a dream with a dead line”; If there is no target date, it is difficult to track performance and ensure that the task really gets done. 

4. Prepare a list of all tasks which are required to done to ensure that the goal is achieved 

5. Act on plan immediately and keep on moving – set some reward for yourself once the task is accomplished. 

One of the tools provided by Brian Tracy in this book is ‘ABCDE’ categorization of the work which we do i.e. all tasks which we perform on daily basis should be categorized as A, B, C, D or E. 

A category task – considered as something that is very important. It is something that we must do. It is something that carries with it serious consequences (e.g. some task given by our Boss!). 

B category task– a task that we should do but has only mild consequences. These items are the tadpoles of our life. We should make it a habit to never do a “B” task when there is still an “A” task left undone. 

 C category task is denoted as something that would be nice to do. Whether or not we do it, there are no consequences at all. This sort of task has no effect at all on our work or personal life. 

D category task– is referred to as something we can delegate to someone else.  

E category task – is something that we can get rid of altogether and it will not make any real difference nor pose any serious effects. 

Take time to think – 

Am I trying to do every thing at the same time and as a result, not getting any thing done? Do I have any priority of my work? Am I doing with work which should not be done at all, some thing from E category? Am I doing some work which can be delegated, some thing from D category? 

Here is a video clip on Eat that Frog – http://www.youtube.com/watch?v=0W7GB5Fh2XM 

You may read ideas from various other books by reading earlier posts – 

Share your thoughts on time management. 

More from the book: Eat that frog & time management shall be posted in the coming week. 

Happy reading!  

  
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5 Responses to "Achieve more in less time – learn the 6 P formula!"

oh that’s nice.so far i read many books and articles 2 improve my skills but,i got satifaction while reading ur ABCDE method thanks 4 giving such a nice article………………

This is great stuff. Loved it and going to implement what i just read about the ABCDE categorisation.

Thanks for appreciation Basil. ABCDE method really works if applied on day to day basis. Kindly spread the word for benefit of people around you… thanks again

thanks for those valuable tips.

Eat the frog. Yuck! But a medicine doesn’t have to taste good to be effective.

So far I have gone through many books and articles on Time management ( and some say they argue with the term time management, we cannot manage time, it passes at the set rate, we can only manage ourselves).

All of them have the common ingredients and the same underlying principles. And at times I used to wonder why have so many books when all say the same?

Well, it seems we all have different tastes and till we get what suits best to our taste, we will not be inclined to follow it!!

Happy reading.

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