Wisdom From Books

Posts Tagged ‘time management

 

We all want to do things effectively and get more done in less time.

In one of the recent training sessions, idea of using 5 D was communicated to us by Mr. Qaiser Abbas (www.possibilities.net.pk). We can ask five ‘D’ questions before doing any task at hand. Asking such questions and answering them properly will help us to get things done in effective manner. (You can read about other ideas of time management and using ABCDE method from: http://wp.me/pHUHq-7J)

So, what are five Ds?

1. Don’t do it!

There is an option available to us: Not doing the task at all!

The first question which one should ask: What will happen if I don’t do this task?

What are the consequences of the task not getting done? Can I live with consequences? If yes, not doing it is one of the options. Read the rest of this entry »

Just ask some one: Do you have time?

Most common answer: I am too busy. Sorry I don’t have time!

Every one has 24 hours in a day. No one has a minute more or a minute less. However, look around: We will find some people achieve much more in same 24 hours. Why is it so? During our daily routine, we also set our priorities to complete XYZ tasks but at the end of the day, we find ourselves still working on our initial ‘to do’ list, though we had a very busy day!

Why at times we are very busy but we achieve very less? Are we ‘wasting’ our time without realizing it?

Here are seven big time wasters and a few tips on managing time effectively. Let’s see if we are wasting time because of any one of them: Read the rest of this entry »

People dream – people desire – people make resolutions on December 31 and yes, on our birthdays – we do think about our goals. The key question: What happens next? We want to reduce weight or we want to study for further educational qualification – we want to start exercise but………..

but…….. very few people take action! Why? How can we set and monitor our goals effectively and that too, by investing only ‘one minute’? Read the rest of this entry »

“Too much work, too little time”.

“I have sooooo much to do. How can I complete all this?”

“How can you do sooo many things in such a less time”

We often hear the above around us (or perhaps, at times, we use these phrases by ourselves as well…..)

There are people who can do much more in same 24 hours and there are people who cannot do much in the same 24 hours in each day.

When we wake up each morning, we have variety of tasks and ‘To Dos’. How should we deal with it? By doing easiest task first and then move to next? Or should we start the most boring task first?. Perhaps the most important decision we make each day is: Choice of the task which we opt to do first! There is never enough time to do every thing we want to do but there is time to do some thing which is of value to us. Here are three ‘Ds’ to bring more efficiency in our work: Read the rest of this entry »

 

We’ve all heard ourselves say it: “There’s never enough time!” Maybe Noah and his family said it, too, as they hurried the paired animals aboard the ark. But, like our forebears of long ago, we all get the same twenty-four hours, the same 1,440 minutes daily.

Noah’s advantage?

His team got a precise deadline, clear consequences, and detailed instructions from a Higher Authority on exactly when and how to proceed.

The above is from the fourth edition of international best seller: THE TIME TRAP Read the rest of this entry »

Eat That Frog

“Long-term thinking improves short-term decision-making”

Here are some interesting ideas from Brian Tracy’s book: Eat that Frog

Successful people have a clear future orientation. They think five, ten and twenty years out into the future. They analyze their choices and behaviors in the present to make sure that they are consistent with the long-term future that they desire.

Before starting on anything, you should always ask yourself, “What are the potential consequences of doing or not doing this task?”

The time is going to pass anyway. The only question is how you use and where you are going to end up at the end of the weeks and months. And where you end up is largely a matter of the amount of consideration you give to the likely consequences of your actions in the short term.

Dennis Waitley, the motivational speaker, says, “Failures do what is tension relieving while winners do what is goal achieving.”

For example, coming in to work earlier, reading regularly in your field, taking courses to improve your skills, and focusing on high value tasks in your work will all combine to have an enormous positive impact on your future.

On the other hand, coming in to work at the last moment, reading the newspaper, drinking coffee and socializing with your coworkers may seem fun and enjoyable in the short-term but it inevitably leads to lack of promotion, under achievement and frustration in the long-term.

Another important rule is that your productivity begins to decline after eight or nine hours of work. For this reason, working long hours into the night, although it is sometimes necessary, means that you are usually producing less and less in more and more time. The more tired you get, the worse is your work and the more mistakes you make. At a certain point, like a battery that is run down, you can reach “the wall” and simply be unable to continue.

The fact is that you have specific times during the day when you are at your best. You need to identify these times and discipline yourself to use them on your most important and challenging tasks.

Most people are at their best in the mornings, after a good night’s sleep. Some people are better in the afternoons. A few people are most creative and productive in the evenings or late at night.

Review your list of tasks, activities and projects regularly. Continually ask yourself, “Which one project or activity, if I did it in an excellent and timely fashion, would have the greatest positive impact on my life?”

Whatever it is that can help you the most, set it as a goal, make a plan to achieve it and go to work on your plan immediately. Remember the wonderful words of Goethe, “Just begin and the mind grows heated; continue, and the task will be completed!”

Here is a really interesting clip in which message about value of time has been conveyed by use of a magic trick –  

Why is time more valuable than money? Enjoy:

http://www.youtube.com/watch?v=Gz0THWw_B9s

If you want to learn more about Brian Tracy, visit www.briantracy.com

On the other hand, if you wish to find audio recordings of Brian Tracy and other motivational speakers, visit www.4shared.com and search. Its an interesting website for file sharing.

Contribute your thoughts on time management.

Happy reading.

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Eat That Frog  

I read some where: “People say: Time pass away – Ah! No – Time stays, people pass away!” 

Every one in the world, in East or West, whether he or she is living in a developing country or in developed country, rich or poor, has one thing in common. 

Every one has got twenty-four hours in a day!. 

However, some people achieve more and more in the same 24 hours and some people are unable to achieve much. Why? Is it due to time management or self-management? 

One of my friends asked me to select some book and write ideas on the theme of better time management. So, here are some ideas from the book: “Eat that Frog – 21 Great ways to stop procrastinating and Get more done in less time”; an interesting book by Brian Tracy (www.briantracy.com

Here, the FROG refers to the task which seems most difficult one and we are not willing to do it, though we know that we HAVE to do it. So – EAT THAT FROG i.e. do ‘that’ dreadful task first! 

A great formula from the book is six P formula. What is it? 

Proper Prior Planning Prevents Poor Performance. 

To begin with, a person is required to ‘set the table’ first. How? Very simple acts to read but difficult to do: 

1. Determine the ‘goals’ – What do I want to do? 

2. Write the goals down – Pick a paper and pen and start writing 

3. Dead line please – Some one defined a goal as “a dream with a dead line”; If there is no target date, it is difficult to track performance and ensure that the task really gets done. 

4. Prepare a list of all tasks which are required to done to ensure that the goal is achieved 

5. Act on plan immediately and keep on moving – set some reward for yourself once the task is accomplished. 

One of the tools provided by Brian Tracy in this book is ‘ABCDE’ categorization of the work which we do i.e. all tasks which we perform on daily basis should be categorized as A, B, C, D or E. 

A category task – considered as something that is very important. It is something that we must do. It is something that carries with it serious consequences (e.g. some task given by our Boss!). 

B category task– a task that we should do but has only mild consequences. These items are the tadpoles of our life. We should make it a habit to never do a “B” task when there is still an “A” task left undone. 

 C category task is denoted as something that would be nice to do. Whether or not we do it, there are no consequences at all. This sort of task has no effect at all on our work or personal life. 

D category task– is referred to as something we can delegate to someone else.  

E category task – is something that we can get rid of altogether and it will not make any real difference nor pose any serious effects. 

Take time to think – 

Am I trying to do every thing at the same time and as a result, not getting any thing done? Do I have any priority of my work? Am I doing with work which should not be done at all, some thing from E category? Am I doing some work which can be delegated, some thing from D category? 

Here is a video clip on Eat that Frog – http://www.youtube.com/watch?v=0W7GB5Fh2XM 

You may read ideas from various other books by reading earlier posts – 

Share your thoughts on time management. 

More from the book: Eat that frog & time management shall be posted in the coming week. 

Happy reading!  

  
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