Use 5 Ds for better time management
Posted March 26, 2011on:
We all want to do things effectively and get more done in less time.
In one of the recent training sessions, idea of using 5 D was communicated to us by Mr. Qaiser Abbas (www.possibilities.net.pk). We can ask five ‘D’ questions before doing any task at hand. Asking such questions and answering them properly will help us to get things done in effective manner. (You can read about other ideas of time management and using ABCDE method from: http://wp.me/pHUHq-7J)
So, what are five Ds?
1. Don’t do it!
There is an option available to us: Not doing the task at all!
The first question which one should ask: What will happen if I don’t do this task?
What are the consequences of the task not getting done? Can I live with consequences? If yes, not doing it is one of the options.
2. Delay it
Ask the following questions: Due to time pressure, can the task at hand be delayed?
Can it be done later?
What are consequences of delaying it? Would it be a matter of life and death? Is the task must do?
3. Delegate it
One of the ways to get things done is to ‘delegate’ it.
This does not mean that tell some one to do a task and than forget about it. This means taking full responsibility of the work but telling some one else to do it for you. At the same time, you will monitor it and ensure that desired results are achieved.
4. Dissect it
Instead of doing all at once, dissect the task in smaller steps and get it done in pieces.
Remember: We can eat elephant but one bite at a time!
Anthony Robbins has used the word ‘chuncking’ for dissection. While learning to drive a car, the ‘whole’ is broken into ‘parts’ and each part is learnt as a separate task. In other words: Divide and rule i.e. divide and get it done.
5. Do it with delight
If all the above is not workable, than do the work with enjoyment. Any task which is done with smile is likely to be executed fast and with passion.